The International Institute of Tropical Agriculture (IITA) is one of the world’s leading research partners in finding solutions for hunger, malnutrition, and poverty. Our award-winning research for development (R4D) addresses the development needs of tropical countries. We work with partners to enhance crop quality and productivity, reduce producer and consumer risks, and generate wealth from agriculture.
We are a nonprofit organization founded in 1967, governed by a Board of Trustees, and supported by several countries.
Our mission is to enhance food security and improve livelihoods in Africa through research for development (R4D).
We use the R4D model in setting a research course that addresses major development problems in Africa rather than simply contributing to scientific knowledge. It has proven to be an effective mechanism for agricultural research development. We and our partners have delivered about 70% of the international research impact in sun-Saharan Africa in the last three decades.Duties
Coordinate and support the implementation of project plans and timelines.
Ensure timely submission of reports by following up with relevant project teams and stakeholders.
Liaise with headquarters to facilitate prompt execution of partner payments.
Assist in compiling, reviewing, and submitting donor reports in compliance with specified templates and guidelines.
Collaborate with the Program Accountant to ensure financial reports align with approved budget line items and are submitted on schedule.
Monitor project progress and provide regular feedback to Work Package Leaders, including recommendations on extensions, budget reallocations, and other necessary actions.
Support program operations by organizing, planning meetings, drafting reports, and managing follow-up actions.
Continuously track program activities, including action points, communication plans, and annual hub plans, and contribute to the preparation of annual and progress reports.
Maintain organized and efficient filing systems and databases for both print and electronic documentation related to program activities.
Oversee accounting, administrative, and logistical matters related to programs managed by the Head of Breeding.
Collaborate with the Project Development and Administration Unit (PDAU) to develop partner contracts and sub-grants in alignment with donor agreements.
Serve as a liaison with HQ on policy matters related to project grants management, ensuring compliance by all program staff.
Uphold quality control standards and approval processes for all externally shared documents and submissions.
Manage the IITA Breeding donor pipeline, tracking systems, and related tools to ensure data accuracy and availability at all times.
Perform any other duties as may be assigned by the Supervisor.
Requirements
Qualifications and Experience:
Master’s Degree in Business Administration, Project Management, or a related field from a recognized higher institution.
Minimum of eight (8) years of relevant experience in project administration or coordination, with a proven track record of performing similar roles in a well-structured organization.
Competencies:
The ideal candidate must:
Have great attention to detail and ability to multitask effectively.
Have extensive knowledge of project management cycle and Oracle software.
Have strong problem-solving mind-set with a proactive approach.
Have ability to thrive under pressure to meet deadlines.
Have great time management and team collaboration skills.
Have working knowledge of financial processes and budget awareness.
Have strong documentation, reporting and communication skills.
