The Pan African University (PAU) is a flagship Institution of the African Union Commission, Addis Ababa, Ethiopia. This was the culmination of the decision of the Assembly of Heads of State and Governments of the African Union to create the Pan African University (EX.CL/579(XVII). It has five Institutes namely Life and Earth Sciences (including Health and Agriculture) at the University of Ibadan, Nigeria; Governance, Humanities, and Social Sciences at University of Yaoundé II, Cameroon; Science, Technology and Innovation at Jomo Kenyatta University of Agriculture and Technology, Kenya; Water and Energy (including Climatic change) at University Tlemcen, Algeria and the Institute of Space Sciences, South Africa.Job Summary
The Administrative Officer provides vital support to the Director, faculty, and other administrative staff in all matters related to filing, recording, documentation, and meetings. The role ensures smooth day-to-day operations by managing administrative processes, maintaining accurate records, and facilitating effective communication across the department.
Job Description
The responsibilities include but are not limited to the following:
Provide day-to-day administrative support to faculty members and other administrators to facilitate teaching, research, and departmental activities.
Assist with the preparation of reports, presentations, and official correspondence, while maintaining accurate and well-organized records.
Maintain and provide backup support for records of student attendance, staff meetings, and other departmental activities.
Ensure that records of the Institute’s activities, programs, and events are updated, well documented, and easily retrievable.
Support processes and initiatives that promote staff and student welfare, addressing needs and concerns in a timely and professional manner.
Undertake any other duties assigned by the Director to ensure the smooth running of the Institute’s operations.
Qualifications
A good first degree in Business Administration, Management, or a related discipline.
Prior experience in an administrative, research, or academic support role will be an added advantage.
Membership or certification from any relevant professional body is an added advantage.
Requirements/Competencies
Strong administrative and organizational skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent oral and written communication skills.
Ability to multitask and prioritize responsibilities
Strong interpersonal and teamwork skills.
High level of discretion and professionalism.
Problem-solving and critical thinking abilities
