First Ally Capital was incorporated on May 20, 2014 as an Issuing House and Financial Advisory firm, with an authorized share capital of N2.5 billion, and an issued and fully-paid up capital of N1.9 billion. The Firm was licensed by the Securities and Exchange Commission on November 20, 2014.
The firm commenced operations at a very significant point in the evolution of the Nigerian financial services industry and has leveraged its solid capital base and the excellent track-record and credentials of its team, directors and shareholders. The team behind the firm have been involved in various transactions ranging from Issuance of bonds, raising equity capital, mergers and acquisition, restructuring to project advisory services.Job Summary
The Administrative Assistant ensures the efficient day-to-day operations of the office, and provides administrative support to staff.
Duties and Responsibilities
Conduct preventive maintenance and repairs of office equipment and fixed asset
Answer telephone enquiries from customers/vendors and assist staff with their enquiries
Perform routine inspection of the office and branches to identify maintenance and repair requirements
Prepare expense requests and expense retirement in line with policy
Co-ordinate travel and meeting arrangements
Maintains inventory level by checking stock level, anticipating needed supplies, placing orders for supplies and verifying receipt of supplies.
Carrying out purchases with attention to quality and budgetary constraints
Supervise projects such as repairs, renovations, event planning and co-ordination etc.
Maintain a professional and clean work environment across all branches
Prepares periodic payments to service providers/ vendors
Ensures third party services are in line with Service Level Agreements
Ensure a clean and tidy work environment
Conducts facility maintenance services across all branches
Implement health and safety standards across all branches
Supervise the day-to-day activities of the Admin team
Provides overall support to the Admin/HR team as may be required
Carries out all other functions as assigned
Qualifications
HND / BSc Degree in Business Administration or a relevant field
Evidence of completion/ exemption of/from NYSC.
Experience:
Minimum of Two (2) years’ experience
Knowledge of office management systems and procedures
Supply management and inventory control.
Skills:
Excellent time management skills
Ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills
Proficiency in MS Office
Understand ethical behavior and business practices and ensure consistency with the bank’s standard.
Proficient in negotiating and persuasion
Excellent verbal and written communication.
