The International Red Cross and Red Crescent Movement is the largest humanitarian network in the world. Its mission is to alleviate human suffering, protect life and health, and uphold human dignity especially during armed conflicts and other emergencies. It is present in every country and supported by millions of volunteers.
The International Red Cross and Red Crescent Movement is dedicated to preventing and alleviating human suffering in warfare and in emergencies such as epidemics, floods and earthquakes.
It is not a single organization. It is composed of the International Committee of the Red Cross (ICRC), the International Federation of Red Cross and Red Crescent Societies and the 189 individual National Societies. Each has its own legal identity and role, but they are all united by seven Fundamental Principles.
These principles are humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Each component of the Movement is committed to respect and uphold them.
The ICRC’s exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance. It directs and coordinates the Movement’s international relief activities during armed conflicts. Established in 1863, it is at the origin of the Movement.
The Federation inspires, facilitates and promotes all humanitarian activities carried out by its member National Societies on behalf of the most vulnerable people. It directs and coordinates its members’ actions to assist the victims of natural and technological disasters, refugees and those affected by health emergencies. It was founded in 1919.The Purpose
Under the supervision of the Yola Head of Office, the Administrative Assistant provides support to the Yola Office in administrative and other accounting and financial tasks and responsibilities.
The Administrative Assistant is accountable for the physical processing of cash transactions and the integrity of physical cash balances in a (sub-)delegation, strictly respecting and applying the ICRC’s rules on financial management, provides administrative support.
Your Role
Execute all financial and administrative duties as assigned by the head of Office or Finance and Administration Manager.
Ensure that financial supporting documents are produced according to ICRC financial rules (Suppliers information and stamp, logistic support documents, approvals / signature, accuracy, completeness, compliance etc.).
Prepare and send accounting documents for monthly closing to the Accountant in Mubi Sub-delegation (SD).
Prepares invoices for payment (by cash, check, or bank transfer).
Manage the petty cash and make all disbursements from it.
Ensure that all working advances paid out to colleagues are settled within the deadline and with sufficient appropriate documents.
Anticipates cash needs of the office and plans payments and requests transfers accordingly.
Handles the office’s cash disbursements and payments, including salaries and working advances.
Ensure regular payment related to administration activities such as electricity, water, garbage, office bills etc.
Collates staff leave, salary advance requests, and overtime compensation requests and transmit them in a timely manner to the Human Resources Service Provider at Mubi SD.
Keep up to date about HR policies and procedures and disseminate them to colleagues.
Supervise housekeepers including organization and execution of tasks, and organization of replacement when absent. Also assist these employees to access benefits to which they are entitled.
Provides other administrative support as may be required for travellers, visitors, suppliers, authorities, landlords, other institutions, etc.
Your Profile: Education & Experience
Bachelor’s Degree in Accounting or any relevant field.
Previous experience in similar roles with INGOs or similar environments will be valued with an experience of 3 to 5 years.
Proven field experience in leading surveys, multiple assessments in countries, including the design, data collection and analysis.
Good command of spoken and written English & Hausa – Mandatory
Very good computer literacy, especially Excel, Word, Power point and other office applications.
Very good knowledge in double-accounting, Income and expenditure, Balance Sheet Accounting and Invoice and supplier module.
Applicants should have a Nigerian nationality or hold a working permit.
What We Offer
Rewarding work in a humanitarian and multicultural environment.
Competitive employment package with medical insurance and ICRC pension plan.
In-house training opportunities for personal development.
A full-time, open-ended contract.
The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges
