Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation.
Our actions are guided by medical ethics and the principles of neutrality and impartiality.
A worldwide movement
MSF was founded in Paris, France in 1971. Its principles are described in the organisation’s founding charter. It is a non-profit, self-governed organisation.
Today, MSF is a worldwide movement of 24 associations, bound together as MSF International, based in Switzerland.
Thousands of health professionals, logistical and administrative staff – most of whom are hired locally – work on programmes in some 70 countries worldwide.
Humanitarian action
MSF’s work is based on humanitarian principles. We are committed to bringing quality medical care to people caught in crisis, regardless of race, religion or political affiliation.
MSF operates independently. We conduct our own evaluations on the ground to determine people’s needs. More than 90 per cent of our overall funding comes from millions of private sources, not governments.
MSF is neutral. We do not take sides in armed conflicts, we provide care on the basis of need, and we push for independent access to victims of conflict as required under international humanitarian law.
Bearing witness and speaking out
MSF medical teams often witness violence and neglect in the course of their work, largely in regions that receive scant international attention.
At times, MSF may speak out publicly in an effort to bring a forgotten crisis to public attention, to alert the public to abuses occurring beyond the headlines, to criticise the inadequacies of the aid system, or to challenge the diversion of humanitarian aid for political interests.
Quality medical care
MSF rejects the idea that poor people deserve third-rate medical care and strives to provide high-quality care to patients. In 1999, when MSF was awarded the Nobel Peace Prize, the organisation announced the money would go towards raising awareness of and fighting against neglected diseases.
Through the Access Campaign, and in partnership with the Drugs for Neglected Diseases initiative, this work has helped lower the price of HIV/AIDS treatment and stimulated research and development for medicines to treat malaria and neglected diseases like sleeping sickness and kala azar.Job Purpose
Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.
Job Description
HR Documentation & Compliance:
Ensure proper filing of all HR records (recruitment files, contracts, payslips, certifications, roosters, leaves, etc.).
Maintain and update personal files for MSF and Incentive Staff, ensuring accuracy and compliance.
Under the supervision of HR Manager, verify compliance with legal requirements for contracts, amendments, and employee documentation.
Assist in audits or inspections related to HR documentation when required.
Payroll & Payments Administration:
Support payroll processing by verifying attendance, leave records, and other relevant inputs.
Distribute monthly payslips, ensuring accuracy in salary adjustments, allowances, and deductions.
Under the supervision of the HR Manager:
Prepare MoH Incentive payroll calculations and ensure timely payments.
Ensure weekly submission of payments for the Daily Workers.
Rosters & Timekeeping:
Track and confirm timely submission of monthly rosters by Supervisors/Managers before month-end.
Ensure all rosters are verified for accuracy prior to payroll processing.
Recruitment & Onboarding Support:
Assist the HR Manager in recruitment processes and Daily Worker Pool preparation.
Support Supervisors and Managers in onboarding and staff orientation for new hires.
Training & Performance Management:
Organize and coordinate logistics for training sessions (venue, materials, stationary, food, attendance tracking, etc.).
Follow up with line managers to ensure timely completion of staff appraisals.
HR Communication & Administrative Support:
Disseminate HR-related information to staff (announcements, policy updates, meeting schedules).
Provide logistical support for HR meetings (scheduling, minutes, documentation).
Assist in translating HR documents into the local language when needed.
Additional Duties:
Assist the HR Manager in follow-ups for Service Contracts.
Fill the HR Assistant gap in Bauchi Project office whenever required.
Perform any other HR/administrative tasks as delegated by the Project HR Manager.
Requirements
Education:
Bachelor’s Degree, Certification or Degree in HR is an asset.
Experience:
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing.
Languages:
English and Hausa language are essential.
Knowledge:
Essential computer literacy (word, excel, internet)
Competencies:
Results and Quality Orientation L2
Teamwork and Cooperation L2
Behavioural Flexibility L2
Commitment to MSF Principles L2
Stress Management L3.
