HR-EX Consulting provides affordable HR services and advisory to micro, small and medium enterprises. In short, we provide HR services to small businesses at a fraction of the cost of hiring a full-time staff. Perhaps you are a small business owner in a fast-growing business with a need to free up time to focus on growing your business? Understanding that small businesses are the growth engine of any economy, we at HR-EX really, really care about small businesses and are passionate about seeing them grow. Job Purpose
The candidate will have exceptional communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.
This role is crucial in ensuring smooth operations and providing comprehensive administrative support to the Chief Executive Officer.
Responsibilities
Manage and maintain the CEO’s schedule, including appointments, meetings, and travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents.
Handle incoming and outgoing communications, including emails, phone calls, and mail.
Organize and coordinate meetings, conferences, and teleconferences.
Prepare meeting agendas, take minutes, and follow up on action items.
Ensure all necessary materials and documents are prepared in advance.
Assist in the planning and execution of various projects and initiatives.
Monitor project timelines, track progress, and provide updates to the CEO.
Conduct research and gather information as needed for project-related tasks.
Facilitate communication and ensure timely responses to inquiries and requests.
Handle confidential and sensitive information with discretion.
Oversee office supplies and ensure the workspace is organized and well-maintained.
Coordinate with other departments to ensure seamless operational support.
Assist in the preparation and coordination of corporate events and activities.
Undertake special assignments and ad-hoc projects as assigned by the CEO.
Provide support in preparing strategic presentations and reports.
Analyse data and compile insights to assist in decision-making processes.
Qualifications
Bachelor’s degree in Business Administration, Management, or a related field preferred.
Proven experience as an Executive Assistant or in a similar role.
Strong organization and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to maintain confidentiality and handle sensitive information.
Detail-oriented with strong problem-solving abilities.
Positive attitude and a proactive approach to tasks.
Ability to work independently and as part of a team.
